Doing Business with THA


The Office of Procurement and Contracts is responsible for the acquisition of all goods and services for the Trenton Housing Authority.  It is the mission of the Office of Procurement and Contracts to provide control over the Housing Authority's procurement process by executing effective, efficient and uniform methodologies that ensure compliance with all federal and state regulatory requirements.

 

 

Process and forms

 
The Trenton Housing Authority is required by law to obtain the following forms from all vendors prior to the award of a purchase order or contract:

 

  • Federal W-9 Request for Taxpayer Information 
  • New Jersey Business Registration Certificate issued by the Department of Treasury 
  • Certificate of Insurance Liability

 

The forms that are required for participation depend upon the nature of the procurement.

As a rule, when the Housing Authority is soliciting a Request for Quote (RFQ), no forms are required prior to submission.  However, Request for Proposals (RFP) and Invitations for Bids (IFB) require certain forms. They will be furnished to you as part of the bid package. All RFP and IFB packages will contain information as to what forms and certificates are required.

Once submitted, the forms and certificates will be kept on file, you will not have to resubmit them, except in the case of certifications that expire, such as the Certificate of Insurance Liability.

Prior to the award of a purchase order or contract, all first-time vendors and contractors must submit a signed Federal W-9 Form, a copy of their New Jersey Business Registration Certificate, and their Certificate of Insurance Liability. Depending upon the contract or purchase order, other forms may be required, regarding political contributions ("Pay-to-Play") and affirmative action compliance.

E-mail questions to: Office of Procurement and Contracts.

 

Bids and vendor guide
Vendors interested in being added to the Trenton Housing Authority bidders mailing list must submit vendor information to the Office of Procurement and Contracts.

 

RFP Listings

  

RFP Number Issue Date Pre-Bid Conference RFP Due Date Non-Refundable Fee Description of RFP Notice of Addendum Questions
PH01TH0112  01/03/12

01/13/12 at 10:30 a.m.

THA  Board Room

 

01/17/12 at 10 a.m.

Josephson Apartments

Jan 25, 2012 at 10:30 am

$10 (pick-up)

PDF (free)

Janitorial Services

01/06/12

Addendum One

Due

01/18/12

Submitted Q&A

Request copy

PH03TH0112  01/23/12

 N/A

Feb 16, 2012 at 10:30 am

 $10 (pick-up)

PDF (free)

 A & E Services

 none

Due

02/06/12

Request copy

PH04TH0112  01/23/12

 N/A

Feb 23, 2012 at 10:30 am

$10 (pick-up)

PDF (free)

Legal Services: General Councel

 none

Due

02/13/12

Request copy

PH05TH0112  01/23/12

 N/A

Feb 23, 2012 at 10:30 am

$10 (pick-up)

PDF (free)

Legal Services: Tenancy and Occupancy Councel

 none

Due 02/13/12

Request copy

PH06AD0112  01/30/12

 N/A

Feb 22, 2012 at 10:30 am

$10 (pick-up)

PDF (free)

 Media Relations

 none

Due 02/14/12

Request copy

 

IFB Listings

  

IFB Number Issue Date Pre-Bid Conference

IFB Due Date 

Non-Refundable Fee Description of RFP Notice of Addendum Questions
PH01WH1211 12/12/2011

Jan. 4, 2011 at 10:00 am

 THA Board Room

Jan. 12, 2011 at 10:30 am

 $10 (pick up)

 PDF (free)

Lawn Care Services at Wilson & Haverstick Homes

 None

 Due 01/05/12

Submitted Q&A

Closed
PH02PVFC1211 12/12/2011

Jan. 4, 2011 at 10:00 am

 THA Board Room

Jan. 12, 2011 at 10:30 am

 

$10 (pick up)

PDF (free)

Lawn Care Services at Prospect Village & Frazier Courts  None

 Due 01/05/12

Submitted Q&A

Closed

PH02AD0112  01/17/2012

 Jan 23, 2012 at 11:00am

THA Board Room

 Jan 31, 2012 at 10:30 am

 $75 (pick up

$90 + postage (mailed)

Interior Renovation THA Administration Building  None

 Due 01/25/2012

 Avail at Admin building

 

Minority and Women-owned Business Enterprises

The Office of Procurement and Contracts promotes competition in all solicitations and encourages participation from Minority and Women-owned Business Enterprises (MBE/WBE), Section 3 and Resident-owned Businesses.

 

Section 3 Business Certification

Section 3 Resident Worker Certification


E-mail questions to: Office of Procurement and Contracts.