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The Office of Procurement and Contracts is responsible for the acquisition of all goods and services for the Trenton Housing Authority. It is the mission of the Office of Procurement and Contracts to provide control over the Housing Authority's procurement process by executing effective, efficient and uniform methodologies that ensure compliance with all federal and state regulatory requirements.
Process and forms
The Trenton Housing Authority is required by law to obtain the following forms from all vendors prior to the award of a purchase order or contract:
- Federal W-9 Request for Taxpayer Information
- New Jersey Business Registration Certificate issued by the Department of Treasury
- Certificate of Insurance Liability
The forms that are required for participation depend upon the nature of the procurement.
As a rule, when the Housing Authority is soliciting a Request for Quote (RFQ), no forms are required prior to submission. However, Request for Proposals (RFP) and Invitations for Bids (IFB) require certain forms. They will be furnished to you as part of the bid package. All RFP and IFB packages will contain information as to what forms and certificates are required.
Once submitted, the forms and certificates will be kept on file, you will not have to resubmit them, except in the case of certifications that expire, such as the Certificate of Insurance Liability.
Prior to the award of a purchase order or contract, all first-time vendors and contractors must submit a signed Federal W-9 Form, a copy of their New Jersey Business Registration Certificate, and their Certificate of Insurance Liability. Depending upon the contract or purchase order, other forms may be required, regarding political contributions ("Pay-to-Play") and affirmative action compliance.
E-mail questions to: Office of Procurement and Contracts.
Bids and vendor guide
Vendors interested in being added to the Trenton Housing Authority bidders mailing list must submit vendor information to the Office of Procurement and Contracts.
RFP Listings
| RFP Number |
Issue Date |
Pre-Bid Conference |
RFP Due Date |
Non-Refundable Fee |
Description of RFP |
Notice of Addendum |
Questions |
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| PH01TH0112 |
01/03/12 |
01/13/12 at 10:30 a.m.
THA Board Room
01/17/12 at 10 a.m.
Josephson Apartments
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Jan 25, 2012 at 10:30 am
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$10 (pick-up)
PDF (free)
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Janitorial Services |
01/06/12
Addendum One
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Due
01/18/12
Submitted Q&A
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Request copy
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| PH03TH0112 |
01/23/12 |
N/A
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Feb 16, 2012 at 10:30 am
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$10 (pick-up)
PDF (free)
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A & E Services |
none
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Due
02/06/12
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Request copy
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| PH04TH0112 |
01/23/12 |
N/A
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Feb 23, 2012 at 10:30 am
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$10 (pick-up)
PDF (free)
|
Legal Services: General Councel |
none
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Due
02/13/12
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Request copy
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| PH05TH0112 |
01/23/12 |
N/A
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Feb 23, 2012 at 10:30 am
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$10 (pick-up)
PDF (free)
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Legal Services: Tenancy and Occupancy Councel |
none
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Due 02/13/12
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Request copy
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| PH06AD0112 |
01/30/12 |
N/A
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Feb 22, 2012 at 10:30 am
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$10 (pick-up)
PDF (free)
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Media Relations |
none
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Due 02/14/12
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Request copy
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IFB Listings
| IFB Number |
Issue Date |
Pre-Bid Conference |
IFB Due Date
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Non-Refundable Fee |
Description of RFP |
Notice of Addendum |
Questions |
|
| PH01WH1211 |
12/12/2011 |
Jan. 4, 2011 at 10:00 am
THA Board Room
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Jan. 12, 2011 at 10:30 am |
$10 (pick up)
PDF (free)
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Lawn Care Services at Wilson & Haverstick Homes
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None |
Due 01/05/12
Submitted Q&A
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Closed |
| PH02PVFC1211 |
12/12/2011 |
Jan. 4, 2011 at 10:00 am
THA Board Room
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Jan. 12, 2011 at 10:30 am |
$10 (pick up)
PDF (free)
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Lawn Care Services at Prospect Village & Frazier Courts |
None |
Due 01/05/12
Submitted Q&A
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Closed
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| PH02AD0112 |
01/17/2012 |
Jan 23, 2012 at 11:00am
THA Board Room
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Jan 31, 2012 at 10:30 am |
$75 (pick up
$90 + postage (mailed)
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Interior Renovation THA Administration Building |
None |
Due 01/25/2012
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Avail at Admin building
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Minority and Women-owned Business Enterprises
The Office of Procurement and Contracts promotes competition in all solicitations and encourages participation from Minority and Women-owned Business Enterprises (MBE/WBE), Section 3 and Resident-owned Businesses.
Section 3 Business Certification
Section 3 Resident Worker Certification
E-mail questions to: Office of Procurement and Contracts.
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